Internal search over your files

Ask a question, get the answer from your own files.

Price lists, policies, past quotes and manuals are spread across folders and inboxes. Your team asks in plain words and gets an answer with a link to the exact document.

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Today Example, not live. Today: a folder tree of dozens of old PDFs and a search for leave policy with no clear result. Answers sit in people's heads and old chats.
With this system Example, not live. With this system: a plain answer to a leave question with the source page named. Staff ask once and get the answer with its source.

Example, not live: every name and number is invented.

  • Source linkedevery answer points to the document it came from
  • Your files onlyprivate to the people you allow

See it work

Ask a question, see where the answer comes from

Tap a question and watch the answer point to the exact page it came from.

Example handbook, example answers, nothing is uploaded or sent

You askedHow much unused leave can I carry over?

You can carry over up to ten days of unused leave into the next year. Use them by 30 June, or they lapse.

Larkfield Supplies, staff handbook (example)

Site hours, section 2.2, page 6

The warehouse is open Monday to Saturday, 8 am to 6 pm. The office is open Monday to Friday, 9 am to 5 pm.

Annual leave, section 4.1, page 17

Every employee gets 24 days of paid leave each year, counted from 1 April.

Leave policy, section 4.3, page 18 Used in the answer

Up to ten days of unused leave carry over to the next year. Carried-over days must be used by 30 June, or they lapse.Ask your manager if you need to plan a long break.

Sick leave, section 5.2, page 22

Tell your manager before 9 am on the first day you are unwell.

Returns, section 7.1, page 31

Customers can return unused goods within 14 days of delivery, with the original bill.Opened items are checked by the stock team before a refund is agreed.

Purchases, section 9.4, page 40

Any purchase over 5,000 rupees needs written approval from the department head.A purchase over 50,000 rupees also needs sign-off from the finance manager.Small everyday items are bought from petty cash.

What you get

Answers your team can check

  1. Questions in plain language

    Your team types a question the way they would ask a colleague.

  2. Answers with sources

    Every answer links to the document it came from, so it can be checked.

  3. Private to your business

    Only people you allow can search, and your files stay in your accounts.

  4. All your folders searched together

    Drive, shared folders, PDFs and spreadsheets are searched as one.

  5. Answers that stay current

    New and changed files are picked up so answers do not go stale.

  6. Improved after launch

    What people ask is reviewed and the answers are improved over time.

Is it for you

Is this for you?

Not a fit if the information lives only in people's heads. It can answer only from documents that exist.

  • Your team asks the same questions again and again because answers are buried in files.
  • New staff take weeks to learn where everything is kept.
  • Important details live in old emails, PDFs and spreadsheets nobody can find quickly.

How you would use it

How you would use it, day to day

  1. Ask a question. Type it the way you would ask a colleague, for example what the return policy says.
  2. Read the answer. It replies in plain words, using only your documents.
  3. Check the source. Every answer links to the document it came from, so you can confirm it.
  4. Keep your files as usual. Add or change files in your folders and later answers reflect them.

Example, not live

You asked

What does our return policy say?

Example, not live

Answer

Customers can return unused goods within 14 days of delivery, with the original bill.

Example, not live

Handbook, section 7.1

Customers can return unused goods within 14 days of delivery, with the original bill. Opened items are checked by the stock team before a refund is agreed.

Example, not live

Checked against the document

The wording matches the handbook, so the team member can go ahead with confidence.

Result
Matches the source

What it takes

Your part, my part, and what to expect

  • Your part. Point me to the folders and files, and decide who may search.
  • My part. I set up and test the search on your files, and improve the answers from what people ask.
  • Cost. Depends on how many places your files live and how many people will search. Scope and ownership are agreed in writing first: see how a project runs.
  • Time. Depends on how many folders and file types are included.

How a project runs: call, plan, build, run. See the full process

Works with

Fits the tools you already use

Your team searches the files where they already live. No need to switch.

Technical details for your IT person

Built as retrieval-augmented generation (RAG): your documents are indexed in a private store, and an LLM answers only from the passages it retrieves, with citations. Access follows your existing permissions. Data stays in your own accounts.

Connects to what you use today

  • Google Drive
  • Gmail
  • Google Sheets
  • Excel
  • PDF files
  • Zoho

Your data stays in your own accounts.

Questions

Questions owners ask

Something else on your mind? Ask it before you decide.

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Can it make up answers?

It is set up to answer only from your documents and to show the source. If it cannot find the answer, it says so instead of guessing.

Who can see our files?

Only the people you choose. Access follows the permissions you already use, and your files stay in your own accounts.

What kinds of files can it search?

Common business files such as PDFs, Word documents, spreadsheets and emails. Your exact list is confirmed before anything is built.

Who owns what you build?

Ownership of the code, the accounts and the data is agreed in writing before work starts.

Stop hunting through folders for answers.

Find out which questions your team keeps asking and how to answer them faster.

Built by the person you talk to.

Book a free call Write to me instead
Book a free call Write to me instead